Gudia ERP
Smart trading makes work different.
An ERP for a pharmaceutical raw-material trading house. AI reads buyer emails, certificates of analysis and shipping documents; the team takes every order from inquiry and sourcing to indent, LC and shipment, through to commission and Tally.
01 · The problemMany hands, one order
Buyer inquiries arrive as messy emails: several products in one message, synonyms instead of product names, grades left out. Each one passes through sales, sourcing, approvals, logistics and finance before the commission is paid.
Every hand-off was a spreadsheet or a phone call, so approvals stalled, SLA clocks ran out unnoticed and the same data was typed again at each step.
The brief: let AI do the reading, keep people in control of every field, and give each department one place to see its own work.
An email becomes an inquiry
AI reads a messy customer email and fills the inquiry, showing the email on one side and the fields on the other with their confidence and the evidence highlighted. Green fields are accepted; amber ones wait for a person. Every correction is logged against the AI run, so accuracy can be measured honestly.
Acetaminophen matched to Paracetamol through the synonym table. The missing grade is flagged, not guessed.
The whole pipeline on one screen
Management sees every stage at once: inquiries in clarification, sourcing, quotations, indents and shipments, with approvals waiting and SLA clocks that need attention.
Sourcing to a buyer quotation
Eligible suppliers are shortlisted with scores that explain themselves, RFQs go out, and quotes are routed for approval by value: a supervisor for smaller quotes, senior authority for larger ones.
Supplier quote · supervisorUSD 12,865
Supplier quote · supervisorUSD 27,664
Buyer quotation · senior authorityUSD 118,135
AI reads, rules check, people approve
Certificates of analysis are read by AI, checked against rules and approved by a person. Shelf life is tracked per lot, and shipping documents are compared by AI before the goods move.
Commission, receivables and Tally
Commission follows the formulas the business already uses, with debit and credit notes, and exports to Tally without double posting.
Access by role, attendance and portals
Each department sees its own work: sales, commercial, customer support, logistics, finance, development and management. Staff attendance comes from the office sign-in machine, and buyers and suppliers get portals of their own.
Names and figures come from the demo, where every company and number is fictional.
- 01An email becomes an inquiryAI reads a messy customer email; people stay in control of every field.
- 02Sourcing to a buyer quotationEligible suppliers, explained scores, RFQs and approvals by value.
- 03From accepted quote to released indentIndent revisions, three confirmations and the release checks.
- 04Payment instrument to shipmentLC, shelf life per lot and AI comparison of shipping documents.
- 05Commission, receivables and TallyCommission formulas, debit and credit notes, Tally export without double posting.
- 06Rules, SLAs and controlThresholds are versioned settings, not code; overrides leave a trail.
- 07COA reading and DMFAI reads the certificate; rules check it; people approve it.
- 08Development as a project workspaceNew products and sources run as projects until the customer can order.
- 09Visibility and Ask Gudia AIOne set of numbers for dashboards and natural-language questions.
- 10Product library and AI document readerEverything about a product in one place, with a transparent look at how AI reads documents.
- 11Access by role, attendance and portalsEach department sees its own work; attendance comes from the sign-in machine.
04 · Under the hoodHow it's built
Business rules, thresholds and SLAs live in versioned settings, so the operations team can change them without a release, and every override is recorded.